Rasmussen College Annual Conference Final Project PP Presentation For the final part of your course project, you will create a presentation using Microsoft

Rasmussen College Annual Conference Final Project PP Presentation For the final part of your course project, you will create a presentation using Microsoft PowerPoint (approximately 10 to 15 slides) of the project you have compiled over the past 4 modules. The presentation should be an overview of the information contained in the project plan. The Final Project PowerPoint presentation should include the synopsis of the following:

Project Selection
Work breakdown into the three phases of the project life cycle
Scope statement
Communications plan
Risk analysis
Project Budget
Project Schedule
Resource Plan
Reconciliation of project tasks as per life cycle phases, process groups and project management knowledge areas.

Although your report will include some discussion of the technical nature of the study project, that discussion should be brief and only to provide background about the project. Similarly, avoid lengthy discussion about the histories or backgrounds of companies involved in the project.

The emphasis of the report must be on the “how, what, why, when, who” of the management of the Investigation Project. Avoid lengthy technical discussions, or lengthy discussion about the company history, technical requirements, or details of the actual work done in the project. These are not project management topics.

The purpose of the report is to show the instructor what you have learned from the investigation project about project management. Thus, avoid discussions that could lead to the conclusion that little or nothing additional about project management was learned from the investigation project!

Also, make sure to include the following at the end of the proposal:

Appendices. Appendices can include any documentation or materials you wish to add to substantiate your report. However, any material you include in the Appendix must be directly referenced somewhere in the body of the report. Do not include material in the Appendices that is not referenced in the report.
Try to include figures, diagram, tables, charts, etc. in the body of the report. This will make the report more readable and interesting. For example, instead of describing a Gantt chart used in the Investigation Project, include the chart (or part of it) in the report. Show samples of actual schedules, memos, budget reports, etc. These can be included in the body of the report or in the Appendix.
Professional Quality: Spelling, grammatical, typing or other errors are unacceptable. As are all professional documents, your report will be judged as much for readability and appearance as for content. Carefully proof read the report before submitting it. A poorly written report will receive a lower grade.
All materials, notes, original documents, etc., should be handed in with the final report. These can be included in a separate file if necessary.

Save your PowerPoint presentation as a Microsoft PowerPoint file.

Save your report as a Microsoft Word document. Work Breakdown Structure Table
Provide basic information about the project including: Project Title – The proper name used to identify this project; Project Working Title – The working name or acronym that will be used for the
project; Proponent Secretary – The Project Manager who is responsible for the entire project; Other Agency – Other agency that will be responsible for the management of the project; Prepared
by – The person(s) preparing this document; Date/Control Number – The date the plan is finalized and the change or configuration item control number assigned.
Project Title: Planning and Organizing an Annual Conference
Project
Manager:
John Skroob
Prepared by: Nic Brown
Element
Number
Project Working Title:
POAC Plan
Other Agency:
Prestige Worldwide Inc
Date / Control Number:
15-09-2018
WBS Elements
Definition of Activity or Task
Responsible Person or
Activity, Task, or Sub-Task Name The event needs
(Description)
Group
a specious hall out
of the company compund therefore
tresurer and chairman have to walk
New York to look for confrence
1 Searching and hiring a hall
hall.
Tresurer and Chairman
The stakeholders have to be
nitified that there will be the
annual genral confrence. This is
achieved through print media by
send invitation cards. The cards
Designing conference notification have to be formulated and then
2 cards
printed.
Organizing secretary
Estimated (E) or
Project Phase
Actual (A) Cost (Cross (Cross reference to
reference to budget)
schedule)
$1,500 Week one
$250 Week one
3
4
5
6
Every confrence has events that
must occur therefore there should a
clear directionof which event to
start and end with. It should be
from beginning to the end of the
confrence.
Designing program schedule
The confrence attendees have to be
fed on a daily basis. The project
team has to ensure that they search
and buy or outsource the food and
beverages for the confrence. They
have to ensure that food and
beverages are ready before the
Arranging for foods and beverages confrence dates.
There has to be a program that will
be follwed through the confrence
period. It should be designed to
cater for every event anticipated to
happen during the confrence and
allow for extra activities
performance. The arragements are
Arrange for the program of the
having it writen, printed, and made
conference
available to delegates.
When the actual day of the
confrence comes, there will be
people receiving the visitors and
confirming their invitaion cards.
Once invitaion is confirmed they
Reception planning in the hall as
direct the stakeholders to the seats
stakeholders enter
in the confrence area in the hall.
organizing secretary
Treasurer and the assistant
organizing secretary.
0 Week two
$1,200 Week three
Organizing secretary
0 Week three
Organizing secretary
0 Week four
7
Feedback collection to measure if
the intended results were achieved
Once the confrence is over, the
company needs to know how the
confrence performs. In order to do
this, feedback forms with relevant
questions about the confrence
services should be made available. Project secretary
$20 Week four
Running head: PROJECT CRITICAL PATH
Project Critical Path
Nic Brown
Rasmussen College
10/15/2018
1
PROJECT CRITICAL PATH
2
A critical path also known as the critical path analysis in project management refers to a
sequence of all the activities that must be completed on time for a whole project to be accomplished
on the due date too. It shows the most extended period it will take until the completion of a project.
It has been proven that since its development it can be used to determine project length in every
field (Ray, 2018). It is due to this facts and definition of the critical path I used it to analyze my
conference project. I used the Work Breakdown Structure and the Gantt chart shown below in my
critical path analysis.
Gantt Chart
15-Oct
20-Oct
25-Oct
30-Oct
4-Nov
9-Nov
14-Nov 19-Nov
Searching and hiring a hall
Designing program schedule
Designing conference notification cards
Arranging for foods and beverages
Arrange for the program of the confrence
Reception planning in the hall as stakeholders enter
Feedback Collection
Start Date
Duration
Reception
Arrange for
planning in the
Feedback
the program
hall as
Collection
of the
stakeholders
confrence
enter
11/10/2018
11/5/2018
11/11/2018
2
6
6
Arranging for
foods and
beverages
Designing
conference
notification
cards
Designing
program
schedule
Searching and
hiring a hall
29-Oct
15-Oct
22-Oct
15-Oct
5
19
13
4
From the analysis of my data from the Work mentioned above Breakdown Structure and
the shown Gantt chart, I was able to come up with a well explained critical path for my conference
project. The diagram and its description is as demonstrated and described below. From the chart,
we can visualize that the first two events are supposed to start together, i.e. searching and hiring a
PROJECT CRITICAL PATH
3
hall and designing conference notification cards. Hall search takes only one week while designing
the cards takes two weeks as explained in the project statement.
Hall hiring
Program
schedule
Start
Designing
a program
Food & beverage
arrangement
Feedback
collection
Finish
Critical path = 28day
It is clear from the critical path analysis diagram above that the planning of hiring a hall,
designing the program, and the program schedule can start together. Once the three are achieved
when the project goes to the fourth face which is the arrangement for food and beverages. Once
the conference schedule has come near the end, then feedback is collected as attendees finish the
conference.
From the above analysis, I will need two more weeks to do my proper planning. It is visible
that many events/tasks are starting at the same time and dependent on each other. The last three
phases of the project are so much reliant on the first three critical phases (Team, 2018). You can
see from the critical path diagram that in my week one I will have two tasks running, i.e. searching
and hiring the hall and designing the conference program. By the time we employ the conference
hall the team working on the program should be complete because it is the one that determines
how the program should be timed. The two weeks will allow proper coordination of the activities
that are starting and running together (Harrison, & Lock, 2017). With this more planning days, I
will be able to execute my project accurately from the beginning up to the end successfully.
PROJECT CRITICAL PATH
4
References
Ray, S. (2018, Jan 03). Understanding Critical Path in Project Management. Retrieved from
PROJECT MANAGER: https://www.projectmanager.com/blog/understanding-criticalpath-project-management
The team, C. (2018, September 01). Critical Path Analysis and PERT Charts. Extracted from
MindTools: https://www.mindtools.com/pages/article/critical-path-analysis.htm
Harrison, F., & Lock, D. (2017). Advanced project management: a structured approach.
Routledge.
Running head: FMEA ANALYSIS
1
FMEA Analysis
Nic Brown
Rasmussen College
10/15/2018
FMEA ANALYSIS
2
Using the Work Breakdown Structure for my project, I found out that the following
activities listed would impact the recommendations by the attendees.
1. Designing a program schedule. If the program schedule were adequately designed to
accommodate motivational speakers as much as possible, it would make the conference
engaging as noted by the attendees.
2. Arranging for foods and beverages. When arranging for food, the treasurer and the assistant
organizing secretary would have ensured that every person was included in the meal. They
should have strived to provide food for every person based on their diets by ensuring that
most food varieties are available.
3. Searching for and hiring a hall. When seeking and paying for a conference hall to host
people for six days, the accommodation facility was supposed to be in the same hotel with
the conference hall. This would ensure smooth movement of delegates during breaks and
in the evenings.
On performing the Failure Mode and Effects Analysis (FMEA) on the three issues listed
and explained above I realized several things (Liu, 2013). Failure Mode and Effects Analysis
method refers to a methodology that is used to ensure that there are no failure chances in project
execution and management. When I applied the technique of my conference project I was able to
find out that Designing program schedule, Arranging for foods and beverages, & Searching and
hiring a hall paused risks of the project failure during executions. The program schedule did not
bring in enough motivational speakers as the attendees required. This means that the attendees
would rate the event as unsuccessful. On the same note, arranging for food and beverages did not
take care of all kinds of feeders. Foods were missing such as the one for vegetarians which means
there was a potential failure arrangement for food and beverages (Reason, 2016).
FMEA ANALYSIS
3
Based on the severity analysis obtained in the Failure Mode and Effects Analysis (FMEA)
on the three issues I found out that each one would cause different project failure. There are three
levels of severity of the events namely, low, medium, and high. Considering the analysis, I found
out that if the Designing program schedule failure to produce quality results it would have little
impact. Equally, the Arranging for foods and beverages would present a low impact. This is
because those who do not eat a particular food can exchange with a colleague. On the same note,
Searching and hiring a hall would have high impact because failure would mean that there is no
conference to take place.
From the analysis, I also found out that three listed activities had different levels of
occurrence probability which are varying. The designing program schedule had a low chance of
failure. This is because any member of the project committee can do the design as it is an easy
task. The issue of Arranging for foods and beverages had a low probability of failure because the
food variety and drinks were so plenty to miss one kind of food to eat. Finally, the Searching and
hiring of a hall also had a low probability of causing failure. It is because they are very many cozy
conference rooms around the tow.
Developing an action plan can help change makers turn their visions into reality, and
increase efficiency and accountability within an organization. An action plan describes the way
your organization will meet its objectives through detailed action steps that explain how and when
these steps will be taken. This section provides a guide for developing and utilizing your group’s
action plan. An action plan is a document that lists what steps must be taken to achieve a specific
goal. The purpose of an action plan is to clarify what resources are required to reach the goal,
formulate a timeline for when specific tasks need to be completed and determine what resources
are necessary.
FMEA ANALYSIS
4
References
Liu, H. C., Liu, L., & Liu, N. (2013). Risk evaluation approaches in failure mode and effects
analysis: A literature review. Expert systems with applications, 40(2), 828-838.
The reason, J. (2016). Managing the risks of organizational accidents. Routledge.
Project name: Planning and
Organizing an Annual Conference
Company name: Prestige
Worldwide Inc.
Project Lead:John Skroob
Task
Start Date
Searching and hiring a hall
Designing program schedule
Designing conference notification
cards
Arranging for foods and beverages
Arrange for the program of the
confrence
Reception planning in the hall as
stakeholders enter
11/5/2018
Feedback Collection
11/10/2018
End Date
Duration
15-Oct 19/09/2018
4
22-Oct 3/11/2018
13
15-Oct 27/11/2018
19
29-Oct
3/11/2018
5
11/11/2018
3/11/2018
6
10/11/2018
10/11/2018
6
2
Gantt Chart
15-Oct
20-Oct
25-Oct
30-Oct
4-Nov
9-Nov
14-Nov
Searching and hiring a hall
Designing program schedule
Designing conference notification cards
Arranging for foods and beverages
Arrange for the program of the confrence
Reception planning in the hall as stakeholders enter
Feedback Collection
Feedback
Collection
Start Date
11/10/2018
Duration
2
Reception
planning in the Arrange for the
hall as
program of the
stakeholders
confrence
enter
11/5/2018
11/11/2018
6
6
Arranging for
foods and
beverages
Designing
conference
notification
cards
Designing
program
schedule
Searching and
hiring a hall
29-Oct
15-Oct
22-Oct
15-Oct
5
19
13
4
14-Nov
19-Nov
Searching and
hiring a hall
15-Oct
4
Project Scope and Business Objective Worksheet
A. General Information
Provide basic information about the project including: Project Title – The proper name used to identify this project;
Project Working Title – The working name or acronym that will be used for the project; Project Manager- The Project
Manager who is responsible for the entire project; Other Agency – Other agency that will be responsible for the
management of the project; Prepared by – The person(s) preparing this document; Date/Control Number – The date
the plan is finalized and the change or configuration item control number assigned.
Planning and Organizing an Annual
Project Working Title:
Conference
POAC Plan
Project Title:
Proponent
Secretary:
Lone Starr
Prepared by:
Nic Brown
Prestige
Worldwide Inc.
01
15/10/2
018
Proponent Agency:
Date / Control
Number:
B. Project Scope
1. Deliverables
Analyze the project scope and objectives outlined in the Project Proposal and Charter to understand the Project
Deliverables. Answer these questions:
a) What are the Project Deliverables?(Things that would impact what the customers
said)
1. Designing program schedule.
2. Arranging for foods and beverages.
3. Searching and hiring a hall.
b) Where, when, and to whom are the Deliverables provided?
The deliverables are provided in Prestige Worldwide Inc. company to the company staff,
management, Directors
Project Approach and Solution
Analyze the project description and scope to understand the solution and approach to the project. Answer the
following questions:
a) What is the process or technology solution proposed?
The proposed process or technology solution is the waterfall project management methodology.
It ensures solid planning of projects then doing it once and right. In this approach, there is a
project manager in charge. When you look closely at the project description, you will find that
there is solid planning of events before execution. Secondly, there is a staff who is a project
manager. Therefore the project description suits the waterfall project management
process/technology.
1
b) Who will perform the work?
1. The organizing secretary will arrange for the program of the conference.
2. The treasurer and the chairman will hire the hall.
3. Food and beverages will be organized by the treasurer and the assistant organizing
secretary.
c) When and where is the project executed?
The project will be executed in the fourth week of planning in New York.
C. Project Business Objectives
Using the objectives outlined in the Charter, list the objectives and any additional detail as necessary to clarify
what results the project is intended to attain.
1. Designing program schedule.
2. Arranging for foods and beverages.
3. Searching and hiring a hall.
4. Accommodation near the hotel.
5. Tastier food
6. Motivational speeches.
2

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