Rasmussen Mod 2 Project Scope and Business Objective Worksheet **This is a continuation of the initial week 1 course project, with the same information to

Rasmussen Mod 2 Project Scope and Business Objective Worksheet **This is a continuation of the initial week 1 course project, with the same information to carry over to the new module. WBS, project scope/business objective worksheet, and week 1 submission attached**

Part 1

Using the downloadable software, templates provided, or other preferred software, such as Microsoft Excel:

Complete a WBS for your project.
Work Breakdown Structure

This list of activities needs to contain enough detail so you can effectively plan and schedule your event.

Using the completed WBS as a reference, next complete a Gantt chart of your project using the template provided. If you discover in the process you overlooked activities make sure to include them in the WBS.
Gantt Chart
In a paper that is a minimum of 2 pages long, identify the Critical Path for your project. Using the WBS and the Gantt chart you constructed for this project analyze how much longer you will need to start planning in advance of your event in order to complete the project? Your submission should follow the essentials of APA (i.e., cover page, double-spaced, 12 pt. font, reference section at the end, in-text citations, etc.).

Would you like information about how to format in APA? Click here.
Papers should be spell-checked and submitted to Grammarly prior to submitting your paper to the drop box. “Grammarly” is a free service for Rasmussen students. Once you’ve made all of your suggested grammar corrections, submit your paper to the Drop Box, along with your Grammarly PDF report as a separate attachment. Your goal is to obtain a Grammarly score of 90 – 100%.

Part 2

For this part of the Course Project, you will put together a Quality Plan. In order to provide the highest quality experience possible, attendees of the event were surveyed to determine what was most important to them when attending such an event. The result of this survey is listed below:

– 90% of those completing the survey felt that having engaging and dynamic speakers is key to a successful event
– 90% felt that it was important that the accommodations were physically located where the convention is being held; they didn’t want to have to take a bus or a shuttle from their hotel to the convention.
– 85% stated the food provided should be wonderful and meet any dietary restrictions, such as vegetarian or gluten-free.

For your assignment, you will need to do the following:

Complete a scope statement for your project (Use may use the templates for Project Scope and Business Objective Worksheet provided). Your project Scope should be at one page in length.

Project Scope and Business Objective Worksheet

Using the WBS for your project, identify which of the Work Activities listed could potentially impact those items identified by attendees as critical for the success of the project.

Complete a Failure Mode and Effects Analysis. Only include those activities that impact the four issues identified by your customers as critical to producing a quality event. For each of the activities listed:

– Based on your knowledge of the activity analyze the severity of the impact on the project if the activity failed to produce a quality result as Low, Medium, or High
– Also based on your knowledge of the activity analyze the probability of the poor quality result occurring as Low, Medium, or High
– For the three activities that were evaluated as having the most severe quality consequences AND having the highest impact generate an action plan to reduce or eliminate these failures from occurring
In a paper that is a minimum of 2 pages long, clearly and concisely summarize the action items identified through the FMEA that will increase the probability of your project being considered a success with your customers.
Your submission should follow the essentials of APA (i.e., cover page, double-spaced, 12 pt. font, reference section at the end, in-text citations, etc.).

Would you like information about how to format in APA? Click here.
Papers should be spell-checked and submitted to Grammarly prior to submitting your paper to the drop box.
“Grammarly” is a free service for Rasmussen students. Once you’ve made all of your suggested grammar corrections, submit your paper to the Drop Box, along with your Grammarly PDF report as a separate attachment. Your goal is to obtain a Grammarly score of 90 – 100%.
*Grammarly instructions can be accessed by clicking on this link
Grammarly handout
Grammarly Student User Guide

Submit your completed assignments to the drop box below. Please check the Course Calendar for specific due dates.

Save Part 1 of your assignment as a Microsoft Excel document. (Mac users, please remember to append the “.xlsx” extension to the filename.) and the paper as a Microsoft Word document. (Mac users, please remember to append the “.docx” extension to the filename.)

Save Part 2 of your assignment as a Microsoft Word document. (Mac users, please remember to append the “.docx” extension to the filename.) Work Breakdown Structure Table
Provide basic information about the project including: Project Title – The proper name used to identify this project; Project Working Title – The working name or acronym that will be used for the
project; Proponent Secretary – The Project Manager who is responsible for the entire project; Other Agency – Other agency that will be responsible for the management of the project; Prepared
by – The person(s) preparing this document; Date/Control Number – The date the plan is finalized and the change or configuration item control number assigned.
Project Title:
Project Working Title:
Project
Manager:
Other Agency:
Prepared by:
Date / Control Number:
Element
Number
WBS Elements
Activity, Task, or Sub-Task Name
Definition of Activity or Task
(Description)
Responsible Person or
Group
Estimated (E) or
Project Phase
Actual (A) Cost (Cross (Cross reference to
reference to budget)
schedule)
Project Scope and Business Objective Worksheet
A. General Information
Provide basic information about the project including: Project Title – The proper name used to identify this project;
Project Working Title – The working name or acronym that will be used for the project; Project Manager- The Project
Manager who is responsible for the entire project; Other Agency – Other agency that will be responsible for the
management of the project; Prepared by – The person(s) preparing this document; Date/Control Number – The date
the plan is finalized and the change or configuration item control number assigned.
Project Title:
Project Working Title:
Proponent
Secretary:
Proponent Agency:
Prepared by:
Date / Control
Number:
B. Project Scope
1. Deliverables
Analyze the project scope and objectives outlined in the Project Proposal and Charter to understand the Project
Deliverables. Answer these questions:
a) What are the Project Deliverables?
b) Where, when, and to whom are the Deliverables provided?
1
2. Project Approach and Solution
Analyze the project description and scope to understand the solution and approach to the project. Answer the
following questions:
a) What is the process or technology solution proposed?
b) Who will perform the work?
c) When and where is the project executed?
2
C. Project Business Objectives
Using the objectives outlined in the Charter, list the objectives and any additional detail as necessary to clarify
what results the project is intended to attain.
3
Running head: Planning and Organizing an Annual Conference
Planning and Organizing an Annual Conference
Project Definition Statement
Nic Brown
Rasmussen College
1
Planning and Organizing an Annual Conference
1.
2
PURPOSE
The project’s purpose is to plan and organize for a conference of Prestige Worldwide Inc. This
entails organizing the meeting, reception and drawing the program for the conference.
2.
PROJECT GOAL
The purpose of the project is organizing and planning the annual conference which will
take total of six weeks. By the project’s end, the expected results include a suitable hall and
properly scheduled and successful conference.
3.
PROJECT OBJECTIVES
To attain the overall goal, various sub-goals will be aimed:
Objectives:
To acquire a spacious yet cozy, well-ventilated hall that meets budget constraints.
To design and send conference’s notifications to all members in time
To design an all-inclusive program schedule for the entire conference
4.
PROJECT SCOPE
A pool of activities will be undertaken and their deliverables are projected as shown below.
Activity
Deliverables
Searching and hiring a hall
A spacious and cozy hall
Designing program schedule
All-inclusive program schedule
Designing conference notification cards
Notifications send in time to all members
Planning and Organizing an Annual Conference
Arranging for foods and beverages
3
Acquiring enough beverages and food within
the budget
5.
KEY STAKEHOLDERS
The stakeholders include the company staff, management, Directors, and clients.
6.
SUCCESS CRITERIA/ OUTCOMES
For the project to be deemed successful, the conference is expected to take place successfully, all
members are expected to attend, and the budget should not be strained. This initial signs of
projects success will be seen when the Directors approve the project.
6.1
Assumptions
The project should be terminated within the time scope (4 weeks)
The resources will not be overstretched i.e. the project
6.2
Constraints
The project will end in 4 weeks
The project’s total budget is $3300
Planning and Organizing an Annual Conference
7.
4
RISKS
The greatest project’s risk is a possibility of budget shoot given the fluctuation nature of prices of
food stuffs and beverages.
8.
ESTIMATED COST
The projects estimated costs are as follows:
Hiring hall: $1500
Food and beverages: $1200
Miscellaneous: $600
Total costs: $3300
9.
ESTIMATED DURATION
Date:
Approved by:
Approver’s Signature:
Project Manager’s Name:
Project Manager’s Signature:
Planning and Organizing an Annual Conference
10.
•
5
PROJECT DEFINITION DETAILS
What work must be done?
Various activities must be undertaken. First, a hall should be hired. After hiring, the hall needs to
be arranged for the meeting. Second, the reception should be well planned. This will include
designing and sending notifications to all members. There will also be arranging for food and
beverages including soda, water, and foods. Third, there will be the designing of the conference
program.
•
Who will do the work?
The organizing secretary will arrange for the program of the conference. The hall will be hired
by the treasurer and the chairman. Food and beverages will be organized by the treasurer and the
assistant organizing secretary.
•
How long will it take?
The hall should be reserved as soon as possible (the first project’s week) and then arranged and
decorated. The members’ notification cards will be designed in two weeks period and send to all
members. Food and beverages will be bought and set ready for a period of one week.
•
What resources are required?
For every activity, the resource requirements will be as follows. To hire a hall, $1500 worth of
cash will be needed. To organize for food and beverages $1200 and serving utensils will be
needed. Designing notification cards will need a computer, printers, and printing papers.
Planning and Organizing an Annual Conference
11.
6
CHOICE OF CONVENTIONS LOCATION
The location of the company’s convention (Prestige Worldwide Inc.), will be situated in
New York. A variety of factors have influenced the location for the project. To begin with, New
York is densely populated characterized by many people working in industries and many
shopping centers. The company will enjoy this population’s advantage since it will serve as
local demand for the company’s products and services. The views customers will be closely
heard. Moreover, there are domestic community services within New York that will help to
promote the company’s brand name, including Small Business Development Centers, SBA
Offices, and Women Business Centers among others (Dana, 2014). Most importantly, New York
State offers online marketing tools that would help pick up and hit grounds.
12.
ETHICAL AND LEGAL ISSUES
While choosing the convention location, various ethical matters should come into play.
First, there might be an issue of favoritism versus integrity as some citizens/members might try
to offer bribes in form of incentives to have the event hosted in their vicinity (Kline, 2010).
Secondly, there might be infringement of the natural environment integrity and heritage by not
conforming to the norms of the locality where the conference is set. This is unethical. Moreover,
the legal requirements of the area to be chosen need to be analyzed such as noise restrictions lest
the event violates the law.
Planning and Organizing an Annual Conference
12.1
7
Actions to be taken to solve ethical/legal issues
There is need to always preserve the company ethics and uphold the professional code of
ethics than safeguard individual and organization’s actions. As a result, while choosing the
convention venue, all factors need to be considered including accessibility, cost, security, and
other essential factors and no certain group should be favored. Integrity and honesty values
should be exercised (Dana, 2014). Additionally, all parties involved should be provided with full,
accurate, and clear information concerning the planning issue as well as the opportunity to give
their ideas on the planning and to avoid conflicts. This will ensure no members try to seek
favoritism or cause problems once the convention location is fixed. Finally, conforming to law is
very essential and so a thorough analyzes of the rules and laws that operates in the within the
convention location is indispensable. Again, the laws governing planning should be fully
embraced including the inclusion of the minorities in the process. Gender disparity will thus be
fought and race discrimination will be alleviated.
Planning and Organizing an Annual Conference
8
APPROVALS
Document
Approver Name and Title
Date
Version
October 8, 2018
4.1
Charlie Kelly, Director
October 8, 2018
4.1
Dennis Reynolds, Director
October 8, 2018
4.1
Lone Starr, Director and Project
October 8, 2018
4.1
John Skroob, Project Manager
October 8, 2018
4.1
Barfolomew Wilson, Director
Approver Signature
Planning and Organizing an Annual Conference
9
References
Dana, C (2014). Legal and Ethical Aspects of Health Information Management
Kline, J. (2010). Ethics for International Business: Decision-Making in a Global Political
Economy
Medina, A., & Garciá , C. (1979). The businessman’s guide to Puerto Rico. Santurce, P.R: Puerto
Rico Almanacs.

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