Rasmussen College SEC1 MOD5 Completing Hospitalization Claims Case Study Correctly Completing Hospitalization Claims The objective of this exercise is to
Rasmussen College SEC1 MOD5 Completing Hospitalization Claims Case Study Correctly Completing Hospitalization Claims
The objective of this exercise is to correctly complete a UB-04 claim form for this hospitalization.
In order to complete the claim you will need the following:
Case Information which includes the Facility Information, Patient Information, Insurance Information, and the Patient Services.
Download Case 17.3
Fillable UB-04 Claim Form
Download this fillable UB-04 form and use it for filling in and saving a claim form for each case.
You can fill in this version of the form electronically, using Adobe Form Filler, as long as you have Adobe Acrobat Reader. (If you need the latest version of the free reader, you can download it from www.adobe.com.) Note: Do not try to complete the form within your browser. First, save the file to your computer. Once you have completed the form, be sure to select “save as” from the File menu and re-name the file per the instructions below. If you experience issues with this process, you may need to try another browser. __
5 FED. TAX NO.
8 PATIENT NAME
9 PATIENT ADDRESS
13 HR 14 TYPE 15 SRC 16 DHR 17 STAT
STATEMENT COVERS PERIOD
29 ACDT 30
42 REV. CD.
44 HCPCS / RATE / HIPPS CODE
45 SERV. DATE
46 SERV. UNITS
47 TOTAL CHARGES
48 NON-COVERED CHARGES
50 PAYER NAME
51 HEALTH PLAN ID
55 EST. AMOUNT DUE
54 PRIOR PAYMENTS
58 INSURED’S NAME
59 P. REL 60 INSURED’S UNIQUE ID
62 INSURANCE GROUP NO.
61 GROUP NAME
65 EMPLOYER NAME
64 DOCUMENT CONTROL NUMBER
63 TREATMENT AUTHORIZATION CODES
APPROVED OMB NO. 0938-0997
THE CERTIFICATIONS ON THE REVERSE APPLY TO THIS BILL AND ARE MADE A PART HEREOF.
THE SUBMITTER OF THIS FORM UNDERSTANDS THAT MISREPRESENTATION OR FALSIFICATION
OF ESSENTIAL INFORMATION AS REQUESTED BY THIS FORM, MAY SERVE AS THE BASIS FOR
CIVIL MONETARTY PENALTIES AND ASSESSMENTS AND MAY UPON CONVICTION INCLUDE
FINES AND/OR IMPRISONMENT UNDER FEDERAL AND/OR STATE LAW(S).
Submission of this claim constitutes certification that the billing
information as shown on the face hereof is true, accurate and complete.
That the submitter did not knowingly or recklessly disregard or
misrepresent or conceal material facts. The following certifications or
verifications apply where pertinent to this Bill:
1. If third party benefits are indicated, the appropriate assignments by
the insured /beneficiary and signature of the patient or parent or a
legal guardian covering authorization to release information are on file.
Determinations as to the release of medical and financial information
should be guided by the patient or the patient’s legal representative.
2. If patient occupied a private room or required private nursing for
medical necessity, any required certifications are on file.
3. Physician’s certifications and re-certifications, if required by contract
or Federal regulations, are on file.
4. For Religious Non-Medical facilities, verifications and if necessary recertifications of the patient’s need for services are on file.
5. Signature of patient or his representative on certifications,
authorization to release information, and payment request, as
required by Federal Law and Regulations (42 USC 1935f, 42 CFR
424.36, 10 USC 1071 through 1086, 32 CFR 199) and any other
applicable contract regulations, is on file.
6. The provider of care submitter acknowledges that the bill is in
conformance with the Civil Rights Act of 1964 as amended. Records
adequately describing services will be maintained and necessary
information will be furnished to such governmental agencies as
required by applicable law.
7. For Medicare Purposes: If the patient has indicated that other health
insurance or a state medical assistance agency will pay part of
his/her medical expenses and he/she wants information about
his/her claim released to them upon request, necessary authorization
is on file. The patient’s signature on the provider’s request to bill
Medicare medical and non-medical information, including
employment status, and whether the person has employer group
health insurance which is responsible to pay for the services for
which this Medicare claim is made.
8. For Medicaid purposes: The submitter understands that because
payment and satisfaction of this claim will be from Federal and State
funds, any false statements, documents, or concealment of a
material fact are subject to prosecution under applicable Federal or
9. For TRICARE Purposes:
(a) The information on the face of this claim is true, accurate and
complete to the best of the submitter’s knowledge and belief, and
services were medically necessary and appropriate for the health
of the patient;
(b) The patient has represented that by a reported residential address
outside a military medical treatment facility catchment area he or
she does not live within the catchment area of a U.S. military
medical treatment facility, or if the patient resides within a
catchment area of such a facility, a copy of Non-Availability
Statement (DD Form 1251) is on file, or the physician has certified
to a medical emergency in any instance where a copy of a NonAvailability Statement is not on file;
(c) The patient or the patient’s parent or guardian has responded
directly to the provider’s request to identify all health insurance
coverage, and that all such coverage is identified on the face of
the claim except that coverage which is exclusively supplemental
payments to TRICARE-determined benefits;
(d) The amount billed to TRICARE has been billed after all such
coverage have been billed and paid excluding Medicaid, and the
amount billed to TRICARE is that remaining claimed against
(e) The beneficiary’s cost share has not been waived by consent or
failure to exercise generally accepted billing and collection efforts;
(f) Any hospital-based physician under contract, the cost of whose
services are allocated in the charges included in this bill, is not an
employee or member of the Uniformed Services. For purposes of
this certification, an employee of the Uniformed Services is an
employee, appointed in civil service (refer to 5 USC 2105),
including part-time or intermittent employees, but excluding
contract surgeons or other personal service contracts. Similarly,
member of the Uniformed Services does not apply to reserve
members of the Uniformed Services not on active duty.
(g) Based on 42 United States Code 1395cc(a)(1)(j) all providers
participating in Medicare must also participate in TRICARE for
inpatient hospital services provided pursuant to admissions to
hospitals occurring on or after January 1, 1987; and
(h) If TRICARE benefits are to be paid in a participating status, the
submitter of this claim agrees to submit this claim to the
appropriate TRICARE claims processor. The provider of care
submitter also agrees to accept the TRICARE determined
reasonable charge as the total charge for the medical services or
supplies listed on the claim form. The provider of care will accept
the TRICARE-determined reasonable charge even if it is less
than the billed amount, and also agrees to accept the amount
paid by TRICARE combined with the cost-share amount and
deductible amount, if any, paid by or on behalf of the patient as
full payment for the listed medical services or supplies. The
provider of care submitter will not attempt to collect from the
patient (or his or her parent or guardian) amounts over the
TRICARE determined reasonable charge. TRICARE will make
any benefits payable directly to the provider of care, if the
provider of care is a participating provider.
SEE ht t p: //www.n u b c .o r g/ FOR MORE INFORMATION ON UB-04 DATA ELEMENT AND PRINTING SPECIFICATIONS
Case 17.3 Completing Claims
Based on the guidelines in the textbook table called “UB-04 Form Completion” (Table 17.1) and the
following data, complete a UB-04 for this scenario where the patient is a newborn baby, delivered in the
hospital and discharged to home.
Name: Hanover Regional Hospital
Address: 2600 Record St.
City/ State/ Zip: Hanover, CT 06783
Federal Tax ID: 07-1282340
Patient Name: Marvin Kelly
Patient Address: 46 State St.
City/ State/ Zip: Hartford, CT 06516
Patient Control Number: XZ6518
Medical Record Number: 1825695
Date of Birth: 3/15/2016
Insured’s Name: Richard G. Kelly
Patient’s Relationship to Insured: Child
Insured’s ID Number: 002879366
Health Plan: HMO Blue Care
Date of Service: 3/15/16, 5:45 p.m.
Discharged to home: 3/19/16, 3:30 p.m.
Lab – Hematology
Lab Pathology – Other
Nursery/ Newborn Level I
Medical/ Surgical Supplies
Lab – Chemistry
Principal Dx: Single liveborn, born in hospital (Z38.00) POA: 1
Attending Provider: Thomas Wong, NPI 9100016533
Field Locator 14 (Type of Admission/Visit): Code 4 indicates the patient is a newborn. When code 4
is used, a point of origin for admission code corresponding to newborns must also be used in FL 15
(Point of Origin for Admission or Visit).
o The code reported in Field Locator 15 would be 5, which for newborns indicates that the
newborn was born inside this hospital. If the patient were not a newborn, code 5 in FL
15 would indicate the patient was a transfer from an SNF or ICF.
Field Locator 42 (Revenue Code): With the exception of revenue code 0001, which is reserved for
line 23, revenue codes in the UB-04 should be listed in ascending numeric order.
Be sure to calculate the total of the charges on line 23.
Field Locator 44: Will contain the cost per unit for items where more than one unit are being billed.
Field Locator 52 and 53: Would both be “Yes”.
Field Locator 66: Code should reflect ICD-10.
Field Locator 67: In the Patient Services data, the principal diagnosis code on the claim reports POA
indicator 1 (Exempt from POA reporting). Because the claim is for a newborn born in the hospital,
the newborn’s condition is considered exempt from POA reporting.
Field Locator 69: Code should reflect ICD-10.
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